Microsoft Teams and Zoom have lots of overlapping functionality and are clearly pushing the pace of innovation to support working from home.
The IT-savvy business will potentially adopt both for different uses:
Microsoft Teams is used for collaboration, conferencing and document sharing with internal meetings, partners and associates. The integration with Microsoft 365 positions Teams as your core business tool.
Zoom is used for conferencing, networking and meeting external contacts in an easy to use and flexible platform that works easily across business and personal life.
The diagram below looks at these uses and highlights a simple view of cybersecurity-related to the use of Teams, Zoom and your internal network.
Microsoft Teams vs Zoom shared features
Both Teams and Zoom continue to innovate every month with new features but the core features they share include:
- Audio conferencing
- Video conferencing
- Outlook calendar integration
- Chat and note-taking
- Searchable history
- File sharing
Where the two systems then push in different directions is with MS Teams integration and security features versus Zooms user experience and volume participation.
Where is Microsoft Teams better than Zoom?
Teams is better for Microsoft 365 integration, end to end security, document search, instant messaging and document versioning leveraging the best features of Sharepoint.
Where is Zoom better than Microsoft Teams?
Zoom is better for webinars (up to 1000), flexible networking with easy room splitting, meeting management, incall features and if you like short meetings the 40 minute limit on the free version is a great help.
Greenlight Computers recommendation is to use both Microsoft Teams and Zoom
The Greenlight Computers team recommendation is not to go either/or but to use both and for specific types of work.
Use Teams to collaborate with partners and share documents thus removing the need to let partners inside your network but maintaining control over your documents. This will give you the flexibility but enable you to control the security around your data.
Use Zoom to conference with outsiders, run webinars etc. and prohibit the use of Zoom to share company documents.
By having this clear distinction, you can write company policies and procedures for data protection that enable flexible working but also put in cybersecurity safeguards. Keeping the rules simple for staff will offer the best prevention against cybersecurity risks.
If you would like to discuss this or any other aspect of your IT with our experts please contact us today.