Case Study: Collaboration Solution – Cloud Consultancy

Client Name: URBED

Client Sector: Community Planning

URBED (Urbanism, Environment and Design) does what the name suggests, in that they specialise in urban design and sustainability in an urban context. They work across the UK from their bases in Manchester and London and for public and private sector clients. Recent work has ranged from town centre strategies to outline planning applications for large commercial masterplans, from University estate strategies to urban design guidance. This work is united by the core values of urbanism, community, environmental sustainability and design.

Project Challenge

The URBED team operates as a collective of staff & associates each of whom requires access to shared data folders enabling easy collaboration. The traditional in-house server architecture was ageing and proving inflexible to the dynamic nature of the work they carry out & with a distributed team they were looking for a better way.

Project Solution

A small Cloud consultancy exercise looked at the operational nature of the business & the way they accessed data. It was clear that the team was very distributed, often working remotely with poor internet & a multitude of devices. The easiest solution was to recommend the latest Cloud Collaboration software tools enabling the team to stop relying on the old in-house server & benefit from the flexibility of the Cloud for data sharing.
The ability to share documents with external parties in a secure way was a major added bonus of the tools selected & has made a real difference to the team but also to clients & partners.

We were very pleased with the quick analysis of our business & the Cloud software tools recommended. It has made a real difference to the way we operate.

- John S -

Project Benefits

  • Greatly improved confidence in information and quality management systems
  • Ability to create a public link to a file avoids the need for replicating data
  • Ability to view & retrieve deleted files instantaneously is a big benefit
  • Monthly payment improves the financial planning of the business
  • Easy access to our data from anywhere & on any device is fantastic
  • A little bit of expert advice saved us a fortune in research time

Technologies Used

  • Cloud collaboration tools